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The GCA is governed by these legal documents. Most relevant to residents are the Covenants and Restrictions, which lay down the specific responsibilities of the association with regard to management and upkeep of common areas and roads, as well as describe the responsibilities of lot owners. In addition to these documents, the GCA must also comply with the sections of Virginia law known as the Property Owners' Association Act and the Non-Stock Corporation Act.

GCA Approved Regulations List

Regulations for Use of Roads and Paths

Construction Hours Guidelines

Lot Maintenance

Procedure for Unkempt Properties

Irrigation Guidelines
 
Restricted Access Policy

These additional regulations have been introduced by GCA boards over the years, often in an attempt to clarify interpretation of the Covenants and Restrictions, rather than introduce new rules.

2010 Auditor's Report

Financial Policies and Procedures

Procedure for Collection of Dues

This financial audit of 2008 and the first half of 2009 uncovered financial irregularities in the GCA accounting.

Subsequently the GCA board has adopted these policies and procedures proposed by the Financial Oversight Committee.

The 2009 audit has now given the association a clean bill of health.

The Association holds a Promissory Note from Glenmore Country Club LLC for $100,000. This was arranged as part of the sale of the Country Club by Glenmore Associates, and was a component in the restoration of funds found missing in the 2008 audit. The note is secured by a first mortgage on vacant lot N5, and is payable in five equal annual installments over 5 years, plus interest and fees. This money is designated as a part of our Reserve Funding.

The Association also holds a 2007 Agreement from Glemore Associates LP for $50,000 towards improvements to ameliorate the impact of additional traffic resulting from the Livengood addition. This was a requirement from the county in response to residents' request for a footpath on east Darby Road.

$100,000 Promissory Note May 2010

Deed of Trust on Lot N5, May 2010

$50,000 Agreement with GA October 2007

Common Area Deeds of Transfer:
  to GCA
  to Bremerton Cottages & GCA
  to Scottish Homes & GCA

Maintenance Agreements:
  GCA/BCA Agreement
  GCA/SHA Agreement

Roads Deeds of Transfer:
  to GCA

ARB and Enforcement Responsibilities from Glenmore Associates:
   ARB Responsiblities Agreement

Deed of Dedication to County:
  Greenway Trail

Glenmore's Common Areas, as defined in the plats of Glenmore, were deeded at no cost to the Association by the developer, Glenmore Associates, in July 2010. Parts of section S and all of section Q2 were excluded due to impending adjustments relating to the developments of the Livengood and Leake properties.

Common Areas within the Bremerton Cottages and Scottish Homes were deeded jointly to the GCA and either the Bremerton Cottages Association or the Scottish Homes Association. Binding Maintenance Agreements have been recorded with both local associations to define responsibilities for maintenance of jointly owned areas, authority for modifying their use, and resolution of disputes.

Glenmore's existing roads were deeded at no cost to the Association by the developer, Glenmore Associates, in September 2010. Excluded from the transfer were those sections of Carroll Creek Road and Farringdon Road which extend beyond the final lot, since these will be modified to join up to the new developments at Leake and Glen Oaks. Additionally, provision has been made for Ferndown Lane to be modified as required to support the new Livengood development.

The responsibility for reviewing and approving modifications to residential lots, as well as enforcement of violations to Covenants and Restrictions, was transferred formally from Glenmore Associates to the GCA in November, 2010. Approval for new construction on vacant lots remains with Glenmore Associates' Architectural Review Board.

In November 2011 Albemarle County enacted the dedication to them of land for the Greenway Trail, which borders the Rivanna River. This was proffered by the developer in 1992, and includes land owned by Glenmore Associates, Glenmore Country Club, and the GCA. The trail occupies approximately 100 feet alongsidet the river, and will be maintained by the county.