GCA Board and Committees
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About the GCA Board
The GCA Board of Directors (BoD or Board) is empowered to run all the operations of the Association on behalf of its members, within the constraints defined in the Covenants and Restrictions. Starting in 2018, Associa Community Group became our management company, which now handles accounting, including invoices and dues collections, coordination of property modifications, common area maintenance, as well as providing a community manager as a point of contact. Some functions are still supported by paid part-time volunteer staff.
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The GCA Board of Directors is elected annually by the members in accordance with the Articles of Incorporation and Covenants and Restrictions of Glenmore. One director is appointed by the owner of the Glenmore Country Club. The remaining six directors are elected "at large" by the annual meeting of the Association, held in February each year. Each director is elected for a two-year term.
GCA Board Online Meetings
The GCA Board of Directors meets on the third Thursday of every month at 7:00 p.m. With recent Commonwealth of Virginia legislative approval, these meetings will be held using online meeting tools and capabilities. These meetings are required by the Virginia Property Owners' Act to be open and all residents are welcome to attend. There will be opportunity to address the Board on any topic you wish, whether or not the topic is on the agenda. Residents who wish to attend and speak at these online sessions should contact our Associa Manager, Tim Durrer at either of two email addresses: GCA@glenmore-community.org or tdurrer@communitygroup.com.
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On the first Thursday of every month the GCA Board of Directors conducts a work session at 5:00 p.m. These sessions, likewise, will be held using online meeting tools and capabilities until further notice. These work sessions are intended for the Board to prepare for the upcoming Board meeting and to hear informational reports from GCA committees and others. As required by law, GCA members may attend these work sessions but there will be no opportunity to address the Board. Again, residents wishing to attend should contact Tim Durrer for meeting details and links to the online meeting.
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Please be aware that some scheduled meeting dates may change due to inclement weather or board member schedules, so it is a good idea to confirm the meeting date/time on this web site before attending.
Board Meetings Schedule
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Specific dates for our Board of Directors meetings are disclosed on our News page.
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Agendas, Minutes, & Committee Reports
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February 23 Annual Meeting Materials
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GCA Board Members
Secretary
Arch Rvw Comm Chair
President
Treasurer
Budget & Finance Comm Chair
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Gardner Lloyd
Vice President
Common Area Rvw Bd Chair
Vicki Kimberling
Equestrian Center C0mm Chair
Security Comm (Board)
Tom White
Water Resources Committee Chair
Roads Committee Chair
Equestrian Committee (Board)
Vin Cibarelli
Compliance Committee Chair
President
Architecture Rvw Board Chair
Security Committee Chair
David Canavan
Diana Ferguson
Bill Cromwell
GCA Staff
The board is also supported by these part-time staff:
DottieMartin
Compliance Officer
Associa Community Group Staff
Compliance Officer
Accounting & General Manager
Tim Durrer
Thelma Washington
Board Resolutions
Resolutions considered by the GCA board are included within the Board Minutes (see above). By law, such resolutions must not be in contradiction to the Covenants & Restrictions. However, certain resolutions approved by the board can impact our members and, so, it is customary for homeowners associations to publish a "Book of Resolutions" which separately lists all such resolutions. Below is the electronic GCA Book of Resolutions together with the full text of more extensive regulations:
2020-001 Process for Residents to Request Copy of GCA Executed Contract(s)
2020-002 Process for Calculating Construction Impact Fees
2020-003 Authorization to Revise the Equestrian Center Committee (ECC) Charter
2020-004 Approval for Full Time Manager to Assist GCA Board
2020-005 Completion Plan for Safety Sidewalks (Phase I)
2020-006 Action Plan for Countering Common Area Colonization by Residents
2020-007 Approval of Lease of Equestrian Center
2020-008 Waiver for 1st Month's Rent for EC Tenant
2020-009 Approval to Use Reserves to Pay Off EC Loan
2020-010 Adoption of Strategic Plan
2020-011 Restrictions on Use of Class 1e Bikes in Glenmore
2020-012 Approval for Start of Construction on Glenmore Highlands Lot 46
2020-013 Update to Complaint Procedure Regulation
2020-014 Approval of 2021 Budget and Update to Reserve Study
2020 Resolutions
Regulations
Resolutions passed by the GCA board are noted within the Board Minutes and may be enacted with a HOA regulation. Below is the set of regulations enacted in 2020 by the GCA Board:
2020 Regulations